Job Description

Sr Administrative Assistant at Exact Sciences summary:

The Senior Administrative Assistant provides comprehensive administrative support to mid-level executive leaders, managing calendars, travel, and confidential communications. This role requires strong organizational skills, discretion, and the ability to prioritize competing requests in a dynamic environment. The position supports executive operations within a healthcare company focused on cancer prevention and treatment, requiring occasional travel and proficiency with Microsoft 365.

Help us change lives

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The Administrative Assistant IV provides administrative support to mid-level executive leaders. This position requires the ability to maintain a high level of confidentiality and solves mostly routine problems using best practices. The ideal candidate will be proactive, highly organized, and capable of managing competing priorities in a fast-paced, dynamic environment.

This position is onsite in San Diego, CA.

Essential Duties

Include, but are not limited to, the following:

• Navigate mostly routine and some non-routine day-to-day activities of mid-level executives to ensure seamless execution. Includes assuming central coordination for all requests, applying appropriate urgency to high volume competing requests.
• Manage calendars, expense reconciliation, travel arrangements and other tasks as needed.
• Proactively assist in problem-solving for the leader - research inquiries, become knowledgeable about areas the leader leads, may create and recommend solution(s).
• Serve as a trusted partner and primary point of contact for internal and potentially external stakeholders on matters pertaining to executive’s schedule and activities.
• Review and triage incoming correspondence, emails, and requests; respond on behalf of leaders where appropriate using discretion and judgment.
• Prepare high-quality documents, reports, presentations, and communications in support of executive meetings and initiatives.
• Facilitate seamless communication and coordination between the leaders and other departments.
• Manage sensitive and confidential information with a high level of integrity and discretion.
• Perform other duties as assigned in support of executive operations.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work nights and/or weekends, as needed.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel 5% between Exact Sciences locations.
• Ability to travel 5% of working time away from work location. May include overnight/weekend travel.

Minimum Qualifications

• Associate’s degree in Business Administration, Human Resources, Administrative support or a similar field preferred, or High School Diploma or General Education Degree (GED) with relevant experience.
• 3+ years of demonstrated experience working in an administrative support capacity, demonstrating progressively increasing responsibilities.
• Demonstrated experience with business travel & expense platforms & receipt reconciliation.
• Demonstrated proficiency in the Microsoft365 suite.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Applicants must be currently authorized to work in country where work will be performed on a full or part-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time.

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Salary Range:

$71,300.00 - $117,300.00

 

The annual base salary shown is for this position located in US - CA - San Diego on a full-time basis. In addition, this position is bonus eligible.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

Not ready to apply? Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.

To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.

Keywords:

administrative assistant, executive support, calendar management, travel coordination, confidentiality, Microsoft 365, expense reconciliation, healthcare administration, executive communication, organizational skills

Job Tags

Full time, Part time, For contractors, Local area, Work visa, Night shift,

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